Individual Application

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Please enter information in the form below to process application for event March 27 - April 6, 2020 – Rotary Clubs Luxury Volunteer Service Trip.

 

 

IMPORTANT:
1) Please make sure you're logged in before applying!
2) The last item to complete on this application is a check box. Please make sure to check it before you click on "Process Application", or your application will not be recorded in the system. Thank you!
3) When your application has been processed, you will receive an email confirmation copy. If you do not, please log back in to complete all  necessary fields and resubmit.
4) Each trip applicant requires a separate application. However, for your convenience, you may apply for multiple individuals using your Xela AID account.
5) Please have a PDF, JPG or PNG of your (1) Valid Passport and (2) Medical Insurance card ready to upload.

Thank you for applying! Your application will be assessed and a trip leader will contact you normally within a week of your application (unless traveling).

 

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Part 1 - Our Pledge

Xela AID is devoted to international community development and empowerment, and while in the process, to provide “profoundly enriching experiences for volunteers.” As such, Xela AID trips are group-oriented. In consideration of fellow travelers and the good work we intend to accomplish, those selected as team members are required to take the following Pledge. If you are comfortable with the Xela AID Pledge, a Xela AID Volunteer Trip is likely a good fit for you. The converse is also true. If you feel uncertain about any part of the Pledge, please discuss with a Trip Leader prior to completing a trip application:

*** Orientation - Xela AID formal orientations are completed some months prior to each trip and are conducted by phone. They require a two-hour commitment.

Part 2 - Applicant’s Information

Optional Spanish Study: Been wanting to “habla español” better? Learn in the village for three hours during each service day with one-on-one tutoring from the region’s best teachers!

Optional Back-Strap Weaving: Learn the ancient art of Mayan back-strap weaving. Includes a one-on-one session of 3 hours, and you get to keep the full-sized, authentic loom!

Optional Mayan Cooking: Shop in a traditional market and learn a Mayan recipe from our Master Chef during this 2-3 hour experience.


Emergency Contact/Health Information Form


Medical conditions: Medical treatment may not be available near work sites, so it is important to list special medical conditions that apply. Certain vaccinations are required for ALL participants including measles/mumps/rubella, polio, tetanus. Ask your physician about hepatitis A and hepatitis B.

Special Diet? Vegetarians, please note: Vegetarian fare may limited or unavailable in some locations. If you need certain foods, you may need to bring a private supply.

Wearable Xela AID Items (“Swag”)

One swag item comes with your trip!. A Xela AID Shirt is required so if you do not have a shirt at this time, please select a style of shirt (M or F) and size. If you have traveled with us before and already have a shirt, you may select a shirt or a different item including a Vest, Stonewash Cap or Tote (additional cost may apply).

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Part 3 - Trip Costs, What’s Included and Policies

What's Included

See Details in trip description

What's Not Included

1) Airfare. You’ll need to purchase your tickets and arrive with the group or prior if you are not traveling on the group schedule. 2) Meals not mentioned. 3) Trip Cancellation Insurance that will cover all costs, including Xela AID costs (recommended). 4) Single Room Supplement if for any reason you room alone. 5) Other Costs resulting from late arrival, personal other. 6) Specialized supplies to complete your custom project. 7) Personal other.

Refund Policy

Your $500 deposit is integral to our planning since it is used to book hotels, purchase supplies, and to pay our caring staff who expend considerable time and effort planning a wonderful experience for you. Your deposit is therefore non-refundable if for any reason your plans should change. Opt-In Packages may be canceled and refunded until the completion of the first scheduled group orientation only. For these reasons, we advise that you purchase trip cancellation insurance. The balance of fees are refundable as follows: 100% within 91 days of travel; 50% within 61 days of travel, and 25% within 31 days of travel. We regret that we cannot refund monies within 30 days of travel. Thank you for your support and understanding. Please note that as a volunteer, 100% of your contribution and expenses are generally tax deductible (please consult your tax professional). A tax receipt for the full amount contributed through Xela AID is provided by January 31 of the year following your participation. We suggest you keep a copy of meal receipts and airfare which may also be fully tax deductible.

Questions

We are here to answer any questions you may have. The Xela AID office is generally open M-F 9:00-5:00, and may be closed when we are traveling internationally. We promise to get back to you as soon as possible. Please feel free to contact us at info@xelaaid.org, or (714) 232-8669.

Release of Liability/Service Trip Participation

This Agreement is made today, the date of this application, by and between the Applicant and Local Hope / Xela AID Partnerships for Self Reliance (“Xela AID”) and any group for which Xela AID has organized a Volunteer Service Trip. Xela AID has arranged a Humanitarian Service Trip to the Country of Guatemala.

(1) PARTICIPATION - I acknowledge that my participation is strictly voluntary, and further recognize the inherent risks associated with travel. Accordingly, I agree to assume any and all risks relating to my participation in this Service Trip. I understand and acknowledge that my participation is in the capacity of a Volunteer and that nothing contained herein or any additional document executed in connection herewith shall be construed to create an employer-employee partnership or joint venture relationship with Xela AID, either now or at any time in the future. Additionally, I am advised that while traveling with Xela AID, I am acting as an ambassador for it an partner organizations, and that inappropriate actions on my part even if well intended could inure harm to Xela AID and partner organizations. I thereby agree to follow the guidelines distributed during Orientation, and not to violate any law in the U.S. or abroad in connection with this Trip.

(2) APPROPRIATE BEHAVIOR - Additionally I will not during said Trip: (a) Become involved in any political movement; (b) Proselytize; (c) Give nor promise funding to any individual or organization within Xela AID’s service area with whom I have no connection prior and distinct from Xela AID; (d) undertake these activities involving any member of Xela AID’s staff or a program participant should I return in the future; or (e) Harass or demean or make unwanted sexual advances on any fellow team member or anyone I come in contact with for the duration of the Volunteer experience.

(3) APPROPRIATE BOUNDARIES - Should I be asked for money or passage to the United States, I will report this immediately to a Trip Leader. Should I wish to help an individual or group I have met while on a Xela AID Service Trip, I will work through the well-established and managed program structure of the Xela AID organization.

(4) ORIENTATION - I agree to attend the mandatory Orientation and understand that it is a requirement of participation in this Service Trip.

(5) HOLD HARMLESS - Additionally, I agree to hold harmless and indemnify Xela AID, its directors, agents, employees and staff from and against any and all costs, liability, demands, claims, damage and expenses of any nature or any kind incurred in connection with my participation as a Volunteer. I understand that this Release of Liability and Service Trip Participation Agreement is in consideration for allowing me to travel and volunteer in Guatemala in connection with said Service Trip and but for said Release, I would not be allowed to participate.

Payment Information

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Paypal / Credit Card